Once approved, providers must let us know about any changes to their services. This includes if you intend to open, close or relocate a service or if your provider changes legal entity. This page outlines what you need to do.
On this page:
Open a new service
To add a new service to your existing provider approval, you must complete and submit a new CCS application.
You can submit an Add Service application via the National Quality Agenda IT System.
Review our information about the approvals process for help submitting the application.
Close a service
Temporary closure
You must tell us if you are temporarily closing your service for any reason and for any period. You can do this via the Provider Entry Point (PEP) or your third-party software.
You also need to tell your state or territory regulatory authority.
Permanent closure
You must tell us if you intend to permanently close a service.
Complete the notification of intention to sell, close or relocate a service form and email it to CCSassessments@education.gov.au at least 42 days before you intend to close.
The form must be signed by two persons with management or control (PMC), unless you only have one PMC. After submitting, let us know if your intended closure date changes.
Buy or sell a service
You cannot transfer CCS approval from one provider to another.
If you sell a service, you must let us know so we can cancel the service’s approval. If you purchase a service, you must apply for CCS approval for that service using the Add Service application.
We’ll work with both providers to ensure a smooth transition of ownership and minimise disruption to CCS payments.
If you sell a service
If you plan to sell a service, you must complete the notification of intention to sell, close or relocate a service form and email it to CCSassessments@education.gov.au at least 42 days before you intend to sell.
The form must be signed by two PMCs, unless you only have one PMC. After submitting, let us know if your intended closure date changes.
We cannot grant approval to the provider that is purchasing the service until your approval is cancelled.
You should advise the purchasing provider to apply for CCS approval as early as possible before proceeding with the sale.
If you buy a service
If you buy a service, you must apply for CCS approval for that service. You must do this even if the service was previously approved. This is because the identity of the provider has changed.
Complete and submit the add service application via the National Quality Agenda IT System.
Review our information about the approvals process for help submitting the application.
We recommend that you submit your application as many weeks as possible before the date of purchase and at the same time as you apply for the National Law service approval transfer. This will save time in the CCS application process.
Relocate a service
You must tell us if your service is moving to a new location.
A PMC must update the service address in the Child Care Subsidy System. Do this via the PEP or your third-party software. You must tell us within 30 days before you relocate.
You also need to tell your state or territory regulatory authority.
In some cases, you may need to apply for CCS approval at the new location. We’ll let you know if you need to do this.
Change of legal entity
CCS approval is granted to a legal entity, such as a sole trader or a company, known as a provider.
If a provider changes legal entity, for example if a sole trader becomes a company, the existing entity must cancel its approval and the new entity must apply for approval.
Existing legal entity
Complete the notification of intention to sell, close or relocate a service form and email it to CCSassessments@education.gov.au at least 42 days before the legal entity change.
The form must be signed by two PMCs, unless you only have one PMC. After submitting, let us know if your intended closure date changes.
New legal entity
You must apply for CCS provider approval using the Add Service application via the National Quality Agenda IT System. Your application should cover you, the provider, and any services you operate.
For details about how to apply, go to become an approved provider and follow the steps.