National reporting exemptions

Reporting exemptions for some registered training organisations (RTOs) apply in a limited number of cases. There are both full and partial reporting exemptions. Some providers may be entitled to exemptions under more than one reporting exemption category, depending on the organisation, student and/or the training program.

National VET Provider Collection Data Requirements Policy

Full exemptions

National security implications

Where the submission of data on nationally recognised training would conflict with defence or national security legislation, or jeopardise the security or safety of personnel working in defence, border protection, customs or Australian police departments, an exemption from reporting is available.

RTOs delivering training that may meet the requirement for this exemption, should consult with the relevant VET regulator. In cases where submission of data would conflict with defence or national security legislation, a total exemption from any reporting is available.

RTOs not reporting as a result of this exemption must inform their students that qualifications and competencies gained will not appear on the student’s authenticated VET transcript.

RTOs delivering vital services

Organisations that deliver nationally recognised training as an RTO for the purpose of providing vital services to the community (such as emergency, fire, first-aid and rescue organisations) may have received an exemption from their Regulator to submit AVETMISS data.   This exemption:    

  • Applies to reporting of training delivered before 1 January 2016, in respect of all nationally recognised training activity;
  • From 1 January 2016, the exemption from reporting will apply only in respect of training activity not delivered on a fee-for-service/commercial basis.  Therefore, these training organisations will be required to submit AVETMISS compliant data in respect of all nationally recognised training delivered on a fee-for-service/commercial basis.

For more information refer to the National VET Provider Collection Data Requirements Policy.

RTOs unsure of their eligibility for this exemption should consult with their VET regulator. Organisations that are fully exempt from the requirement to report may also be exempt from requiring their students having a Unique Student Identifier before issuing a VET qualification. For more information refer to the Unique Student Identifier website.

RTOs not reporting as a result of this exemption, must inform their students that the qualifications and competencies gained will not appear on the student’s authenticated VET transcript.

Partial exemptions

Short stand-alone units or modules

A partial reporting exemption is available for certain short units or modules delivered on a stand-alone basis. RTOs delivering these units or modules to students undertaking a course on a stand-alone basis (e.g. not undertaken as part of a qualification), are still required to report. However the amount of personal information RTOs are required to collect from those students is reduced.

To be eligible for this exemption, the unit or module must be included on Appendix 1 of the National VET Provider Collection Data Requirements Policy which identifies units and modules (See Appendix 1). The Department of Education and Training maintains an eligibility list and updates the units and modules as required. Stand-alone delivery of units and modules on this list must still be reported to ensure that credentials are recorded on a student’s authenticated VET transcript. 

Reporting for enterprise RTOs

Provision has been made to reduce the amount of personal information enterprise RTOs are required to collect from existing employees or volunteers who are undertaking nationally recognised training within the enterprise. This partial exemption only applies to organisations that are registered as ‘Enterprise – Government’ or ‘Enterprise – Non-government’ on the national register, training.gov.au, and only for delivery conducted to students who were employees or volunteers of the organisation as at 1 January 2014.

The reason for this exemption is so enterprise RTOs do not have to survey existing employees.  However, full Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) information will be collected for new workers/volunteers who have joined the organisation on or after 1 January 2014.

Further information, and detailed eligibility criteria for full and partial exemptions, including information that must be collected, is available in the:

Note: If in doubt, RTOs should seek advice from their relevant VET regulator regarding competency completion data requirements:

Australian Skills Quality Authority

Victorian Registration and Qualifications Authority

Training Accreditation Council Western Australia